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Task Management Dashboards in Grounds Management: Don’t Miss Out!

Eduardo Martínez Múgica

6 min read

May 30

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Introduction


In elite sports, the quality of turf is crucial to athletes' performance and the overall spectator experience. Research shows the mechanical properties of the pitch influence muscle-activation patterns and, hence, the movement of the players. Moreover, pitch quality can be related to injury incidents. For example, poor pitch quality was cited to be the second most important risk factor for injury in a survey of players participating in the FIFA Women’s World Cup France 2019.


Efficient management of these surfaces requires meticulous planning, real-time tracking, and precise execution of tasks. In many industries, task management dashboards have become indispensable tools, however, they are not implemented fully in the groundskeeping setting yet. This whitepaper will explore the key features and benefits of task management dashboards, different implementation strategies, future trends and why groundskeeping in elite sports can benefit from task management dashboards.





What is a task management dashboard?


A task management dashboard is a digital interface aggregating various project management tools and data into a cohesive, visually accessible format. Many organisations today already utilise different task management dashboards for various purposes. For example, HubSpot is a well-known sales management tool that allows for transparency in sales. Meanwhile, Hive and Asana help with collaboration and transparency for small, medium, and large companies.


Groundskeepers in elite sports and other industries still depend on analog management tools that require a lot of time-consuming manual input such as whiteboards and Excel sheets. Introducing task management dashboards such as turfcoach into the industry is an opportunity to up the game by offering real-time insights into task status, schedules, resource allocation, and team collaboration, facilitating better decision-making and productivity and, as a result - a high-quality pitch.


Let’s have a look at key features of a task management dashboard that would be beneficial for grounds managers who are responsible for delivering the pitches of the highest standards not only at the stadiums but also at the training grounds. 


Key Features of the task management dashboard for turf management.


  1. Task Scheduling and Tracking: Managing natural grass pitches is a very complex task requiring the performance of multiple activities on different pitches simultaneously. Add to this up to 20 pitches and it becomes crucial for ground managers to keep track of all the activities on their pitches by scheduling and tracking them.

  2. Resource Allocation: Groundskeepers have to deal with multiple areas that are sometimes in completely different locations; therefore, knowing where resources such as fertilisers, machines and irrigation systems are placed becomes a priority.

  3. Maintenance Logs: No secret that multiple machines need to be in perfect condition and, therefore, maintained in a timely manner. Storing this information becomes important for grounds managers to keep track of usage. Maintenance Logs in the software allow for this historical maintenance data to be stored allowing managers to be always prepared.

  4. Weather Integration: Changing climate and weather forecasts influence the daily work of groundsteams who need to adjust schedules and tasks based on current and forecasted conditions.

  5. Reporting and Analytics: In elite sports, improvements are expected in all areas. Having customisable reports on machines, pitch usage, and historical measurements allows for a better understanding of each pitch and, hence, leads to better decisions.

  6. Customisation: There is not only one sport that uses turf to be played upon therefore, it is important to have a personalisable interface that is unique to each sport.


Each grounds team will have different requirements, challenges and unique needs for a task management system. At turfcoach, our aim is to take the key aspects and put them together to create a tool that aligns the most with each team and creates the most benefits.


Feedback from the clubs we are working with, paired with the understanding of technical requirements, makes turfcoach a software that addresses most of the sports organisation’s needs with the best user experience. 


Benefits of utilising task management dashboards in grounds management.


Organisations all over the world are using task management dashboards for various reasons - to enhance team performance, to improve communication or to boost sales, to name a few. The turf management industry should not be an exception. Here are some benefits groundskeepers can enjoy by implementing task management dashboards into their daily work. 


Enhanced Productivity

In ground management, much time is spent imputing manual data from measurements, tasks, inventory use, etc. A Task management dashboard can help teams by reducing the amount of time and effort that has to be allocated to inputing this information. 


Improved Collaboration

Coordinating a team of anywhere from 2 to 20 people is a challenge in any setting; now, having them work simultaneously and in different locations can make the challenge even more daunting. Utilising the dashboard allows all members of the team to share comments, status updates, and task-related information, ensuring that everyone is on the same page and reducing misunderstandings and duplicated efforts. 


Real-Time Insights

Finally, real-time data on task progress and resource allocation allows groundskeepers to make informed decisions quickly. Nothing is more influential in taking care of turf than the weather, and having that data available helps provide agility in adapting to changes such as unexpected weather conditions or urgent maintenance needs and ensures that the pitch is always in top condition. For instance, a groundskeeper can easily communicate with the irrigation team about specific water needs based on rainfall. 


To maximise these benefits at turfcoach, we combine three solutions that integrate seamlessly for the best results. One is the dashboard itself for weekly and daily planning as well as machine and storage management. Second is mobile integration for real-time task tracking and measurements. Finally, a local weather station for precision. Our team makes sure that these are all implemented for proper use.




Implementing Task Management Dashboards


The Implementation of a task management dashboard is a very important aspect and one that should be considered before choosing one. The process of integration, training, continuous improvement, and evaluation are some key areas to consider.


Integrating with Existing Systems

Currently, groundskeepers utilise different systems such as weather forecasting, irrigation, and measurement tools. One of the key aspects of implementing the dashboard is figuring out which systems can integrate with it. Integrating these systems allows more precise data and information for decision-making and management. Part of setting up the turfcoach dashboard is taking a look at these tools and which ones can be integrated into the system.


Training and Onboarding

Proper training and onboarding are crucial for successfully implementing a task management dashboard. As previously mentioned, task management dashboards in groundskeeping are a new tool, so it is important to be detailed and precise in the onboarding. For us, implementing our dashboard is a crucial part of the process. The team provides comprehensive on-site training sessions to familiarise the groundskeepers with the dashboard’s features and functionalities. 


Continuous Evaluation and Improvement